Original Date: 09/15/1997
Revision Date: 01/18/2007
Information : Mini Stock Record Account
In late 1993, Tooele Army Depot (TEAD) was notified it would be experiencing a major downsizing effort based on the results of the Base Realignment and Closure (BRAC) actions. TEAD immediately acted to create a process on how to begin downsizing in relation to decreasing the equipment/property stock on records.
After investigating how other installations were proceeding, TEAD determined there was no standard system in use. TEAD proceeded by identifying 12,000 items valued at $88 million, with the original thought of placing all items on one hand receipt. Realizing the impracticality of this action, TEAD decided a different course of action was required.
TEAD investigated the Installation Equipment Management System, used as the property book system, which had all pertinent information required to inventory and track internal equipment. Since this system was already in place, the decision was made to do a "mirror image" of the system, and add additional information to locate and maintain a status during the equipment excess process. The creation of the mirror image was called Mini Stock Record Account (MSRA).
The MSRA is designed in three tables. The first table identifies the item by stock number, nomenclature, serial number, bar code, unit cost, and year of manufacture. The second table shows the location of the equipment including the building and bay number; status of the item (whether it is available for city reuse, still in use, and will be available at a later date) being screened for redistribution to another government facility; and the condition of the item. The third table shows where the equipment was eventually transitioned. This system allows tracking by sorting any of the above-mentioned fields, making it user friendly. With downsizing occurring at several other installations and having reviewed the MSRA, the Army Materiel Command obtained the necessary information to implement this plan over the entire command.
Although the plan has already paid benefits through man-hours saved in record keeping, the full savings of the plan has not yet been fully realized.
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